Policies and Guidelines

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Office Hours

Monday- Thursday: 7:00 am – 4:00 pm

Friday: 7:00 am – 1:30 pm

We are closed for lunch between 12:30 pm – 1:30 pm except on Fridays.

One of our doctors is always on call 24/7. If you need to speak to a doctor after hours, you may call our main number and follow the prompts. The answering service is responsible for paging the physician on call.

Appointments Scheduling

We seek to accommodate the needs of our patients and will schedule your appointment at the most convenient time possible. If you need to be seen the same day, we will make every effort to work you in with your physician.

Insurance and Demographic Information

We must verify your insurance card and demographic information at each visit. This ensures that we process accurate billing for you and your insurance company. If you do not have your insurance card available at the time of the visit you will be considered self-pay and payment is expected at the time of service. For more information on insurances we accept, please view our insurance page.

Co-pays and Collections

Your co-pay is due at the time of service. We are unable to discount or waive this fee due to our contracts with the insurance companies. All deductibles and outstanding balances are also due at the time of your visit. You may be asked to reschedule your appointment if you are unable to make payment. We accept cash, check, Visa, MasterCard, and CareCredit. There is a $25 returned check fee. Accounts past due 90 days or greater are turned over to a collection agency. An additional 35% fee is added to account balances once they are turned over to collections.

No-Show Policy

As a courtesy, we attempt to contact every patient to remind them of their appointment; however, it is the responsibility of the patient to arrive for their appointment on time. Cancellations must be received 24 hours in advance, so that we may accommodate patients who need to be seen. Patients who do not contact us prior to their appointment will receive a no-show charge. This fee can range from $25 for a standard office visit or $75 for a complete physical exam.

Completion of Forms

Employer, FMLA, insurance forms, or any other paperwork that requires your provider’s input, can be very time consuming for both you and your provider. Please be sure to complete any portion of the form you are required to fill out prior to giving the form to your provider.   Forms will be returned within 24 – 72 hours after all needed information is obtained.  Fees start at $25 for form completion.

Prescription Refills

Refills must be requested through your pharmacy. Your pharmacy will send an electronic request that includes all necessary information. Refills, including sample requests, will be completed within 24-48 business hours. All other clinically-related calls will be handled by your provider or their assistant within 24 business hours. If you are leaving a message regarding a prescription, in order to expedite your request, it is important that you provide complete information:  name, date of birth, name of medication, and pharmacy name and location.

Test results

Test results may take up to a week. Your provider or their assistant will contact you by telephone with your test results once they have been received. You may access copies of your test results by accessing our patient portal.  It may take up to five days for your test results to load to the patient portal.

Labcorp Bill: If you have questions about your bill for lab services, we ask that you contact Labcorp directly at 1-800-331-2843.


A referral from your provider may be made to an outside specialist. If your insurance does not require a referral from your primary care provider you may contact that specialist office directly to make an appointment. If your insurance does require authorization from your primary care provider you will need to make an appointment with one of our providers before the referral can be issued.

Requests for Medical Records

We will release copies of a patient’s medical record with HIPAA compliant written, signed patient authorization.

We outsource record copying to Healthport. They charge the standard legal fees for copies.

You will not be charged a fee for records requested by a physician to whom we have referred you.

Worker's Compensation

We do not file worker’s compensation claims.

Termination from our Practice

Our office values its patient relationships and wants to protect patients’ rights. We will only terminate patient relationships with cause and after careful consideration. Reasons for termination include: repeated no-showing for scheduled appointments; not complying with recommended medical care; being hostile or abusive to staff; or not paying bills in a timely manner.

Health Insurance Portability & Accountability Act (HIPAA)

The federal government requires us to share our Privacy Notice, which is posted at the front desk and throughout our practice. Please review the Privacy Notice, which explains our policy on sharing patient information for treatment and billing issues.

How may we help you?

We strive to make the patient process as simple as possible.